A Checklist To Know the Components and Elements of an Invoice
Find the most essential elements of an invoice with this simple checklist. This component checklist will act a source to ensure that your invoice is complete
Perhaps the most important document in the cash gathering process is the invoice. Your invoice should make it easy for the customer to issue payment. Here's a handy checklist to help you make sure your invoices have everything they need.
Invoice Components
Use this checklist to make sure your invoices are complete. Your situation may require some modifications.
Pass
Fail
Component Being Checked
Clearly state that it is an invoice
Prominently list your company's name
Prominently list your remittance address
Accruately describe the products shipped
Clearly show the price per item
Accurately reproduce the customer's purchase order number - which is the customer's point of reference from receiving to accounts payable
Clearly state the total dollar amount of the invoice
Separately list the dollar amount of any cash discount offered
Clearly state the date payment must be received in order to earn the cash discount
Provide a separate line for sales tax [if the invoice is taxable]
Provide a separate line for freight charges [if freight charges are to be added to the invoice]
Include your telephone number to make it easy for the customer to contact you with questions
List your terms and conditions of sale
Any off-invoice discounts or promotions
A way to identify the sales (and potentially broker, if you use brokers) rep
Both ship-to and bill-to addresses
instructor
name
title
image
description
Ins
Credit Today
www.credittoday.net
related
image
tag
title
description
link
contentType
KPIs and Reporting
The Ultimate Template on First remainder letter for Outstanding Payment
Download 1st reminder letter template to know the mandatory data fields and variables to process the reminder letter in clering the past due invoices
Perhaps the most important document in the cash gathering process is the invoice. Your invoice should make it easy for the customer to issue payment. Here's a handy checklist to help you make sure your invoices have everything they need.
Invoice Components
Use this checklist to make sure your invoices are complete. Your situation may require some modifications.
Pass
Fail
Component Being Checked
Clearly state that it is an invoice
Prominently list your company's name
Prominently list your remittance address
Accruately describe the products shipped
Clearly show the price per item
Accurately reproduce the customer's purchase order number - which is the customer's point of reference from receiving to accounts payable
Clearly state the total dollar amount of the invoice
Separately list the dollar amount of any cash discount offered
Clearly state the date payment must be received in order to earn the cash discount
Provide a separate line for sales tax [if the invoice is taxable]
Provide a separate line for freight charges [if freight charges are to be added to the invoice]
Include your telephone number to make it easy for the customer to contact you with questions
List your terms and conditions of sale
Any off-invoice discounts or promotions
A way to identify the sales (and potentially broker, if you use brokers) rep
Both ship-to and bill-to addresses
instructor
name
title
image
description
Ins
Credit Today
www.credittoday.net
related
image
tag
title
description
link
contentType
KPIs and Reporting
The Ultimate Template on First remainder letter for Outstanding Payment
Download 1st reminder letter template to know the mandatory data fields and variables to process the reminder letter in clering the past due invoices
