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A Checklist To Know the Components and Elements of an Invoice
Find the most essential elements of an invoice with this simple checklist. This component checklist will act a source to ensure that your invoice is complete
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Perhaps the most important document in the cash gathering process is the invoice. Your invoice should make it easy for the customer to issue payment. Here's a handy checklist to help you make sure your invoices have everything they need.
| Invoice Components | ||
| Use this checklist to make sure your invoices are complete. Your situation may require some modifications. | ||
| Pass | Fail | Component Being Checked |
| Clearly state that it is an invoice | ||
| Prominently list your company's name | ||
| Prominently list your remittance address | ||
| Accruately describe the products shipped | ||
| Clearly show the price per item | ||
| Accurately reproduce the customer's purchase order number - which is the customer's point of reference from receiving to accounts payable | ||
| Clearly state the total dollar amount of the invoice | ||
| Separately list the dollar amount of any cash discount offered | ||
| Clearly state the date payment must be received in order to earn the cash discount | ||
| Provide a separate line for sales tax [if the invoice is taxable] | ||
| Provide a separate line for freight charges [if freight charges are to be added to the invoice] | ||
| Include your telephone number to make it easy for the customer to contact you with questions | ||
| List your terms and conditions of sale | ||
| Any off-invoice discounts or promotions | ||
| A way to identify the sales (and potentially broker, if you use brokers) rep | ||
| Both ship-to and bill-to addresses | ||
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A Checklist To Know the Components and Elements of an Invoice
Find the most essential elements of an invoice with this simple checklist. This component checklist will act a source to ensure that your invoice is complete
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